Recruiting for Nursery Finance Administrator- Join Our Award-Winning Team! Location: Stratford
Hours: Full-Time, 40 hours per week, shifts 8am-5pm Monday-Friday
Salary: Up to £35,700 per annum –Dependent on experience and including performance related bonus.
After 4 wonderful years with our dedicated Administrator — who has been with us since the opening of our Stratford nursery — we are now seeking a new, friendly, and professional individual to join our close-knit team.
If you are warm, organised, and enjoy being the welcoming ‘front of house’ in a nurturing, family-focused environment, we would love to hear from you.
This role offers more than just a position — it provides the opportunity to be part of a supportive, valued, and caring team where you can truly make a difference.
This exciting opportunity requires working 40 hours per week with set shifts of 8am-5pm Monday-Friday. We are not a term time setting therefore required to work all year round.
Why work for us?
- Up to 35 days holiday and 5 days full sick pay
- Free parking
- Free wholesome hot lunches provided by the Nursery Chef
- Private Health cover- Private GP access for fast, personal healthcare/Mental health & fitness resources to keep your mind and body thriving/Online exercise videos and plans to suit you and ongoing wellbeing support because you matter here.
- £500 Refer-a-Friend Bonus: Love working here? Bring your friends! Get £500 for every successful referral—and there’s no limit. The more, the merrier (and richer)!
- BLS Bucks: Earn while you grow! Our custom BLS Bucks reward system lets you treat yourself to incredible experiences—from Virgin Experience Days to treat vouchers.
- Discounted Childcare: We’re family-first. Get reduced childcare rates for your little ones—it’s one less thing to worry about.
- Ongoing professional growth within our Administrator Training Academy
Extra Perks Just for You
- Your birthday? Take it off. It’s your day.
- Haven’t had time off sick? Pick a ‘ME’ day on us (half day awarded twice a year)
- Welcome gift bag of goodies and treats on your first day—we’re thrilled you’re here!
- Enjoy exclusive high street shopping and entertainment discounts and everyday treats.
Key Responsibilities Include:
· Managing and issuing monthly nursery invoices to families
· Reconciling all fee payments including Direct Debits, childcare vouchers, and Tax-Free Childcare
· Monitoring the nursery revenue account and completing monthly account transfers
· Ensuring timely and accurate processing of government funding and supporting documentation
· Tracking and managing outstanding payments and assisting with debt resolution
· Maintaining accurate financial records for each child and family using the EY system
· Preparing monthly financial breakdowns and reports for senior management
· Overseeing registration forms, contracts, and deposits prior to child start dates
· Communicating professionally with parents regarding fees, funding, and accounts
· Cross-referencing receipts, charge card transactions, and maintaining accounts filing systems
· To effectively manage Nursery occupancy movements such as additional sessions and room movements to ensure the smooth running of the setting and the availability of nursery places including waiting list management.
· To effectively manage the Nursery diary to ensure the smooth running of the nursery setting, booking viewing appointments for prospective parents and all other visitors.
· To robustly manage and maintain all hard and soft data in line with Data Protection and Confidentiality laws, guidelines and company policies.
· Be able to use and Manage multiple online systems such as QuickBooks .
You will need to have the following qualifications, training and experience:
- Previous administrative experience, preferably in a customer facing role with a similar client group.
Strong IT skills, including Microsoft Word and Excel
- Knowledge and experience in database management.
- Strong organisation and time management skills.
- Managing multiple outlook calendars
- Understanding of social media.
If you have the skills we are seeking and want to join our inclusive family, apply now! We can’t wait to meet you.
