Recruiting for Nursery Finance Administrator- Join Our Award-Winning Team!
Location: Barnet
Hours: Full-Time, 40 hours per week Monday-Friday
Salary: Up to £37,000 per annum –Dependent on experience and including performance related bonus.
We are currently seeking a friendly, professional, and organised Administrator to join our warm and welcoming team at Bright Little Stars Barnet.
This is a fantastic opportunity for someone who enjoys being the welcoming front of house, thrives in a busy but nurturing environment, and takes pride in supporting families, children, and colleagues alike. You will play a vital role in the smooth day-to-day running of the nursery, ensuring families feel supported from their very first enquiry.
This role offers more than just a position — it’s an opportunity to become part of a close-knit, supportive, and caring team where your contribution is genuinely valued and where you can truly make a difference.
Why Work for Bright Little Stars Barnet?
- Up to 35 days annual leave plus 5 days full sick pay
- Free parking
- Free wholesome hot lunches, freshly prepared by our Nursery Chef
- Private Health Cover, including:
- Private GP access for fast, personal healthcare
- Mental health and fitness resources
- Online exercise videos and tailored plans
- Ongoing wellbeing support — because you matter here
- £500 Refer-a-Friend Bonus
Love working here? Bring your friends! Earn £500 for every successful referral — no limit. - BLS Bucks Rewards Scheme
Earn rewards you can spend on Virgin Experience Days, vouchers, and more. - Discounted Childcare
Reduced childcare fees for your little ones — supporting our family-first values. - Ongoing professional development through our Administrator Training Academy
Extra Perks Just for You
- Your birthday off — because it’s your day
- If you haven’t taken sick leave, enjoy a ‘ME’ day on us
(Half a day awarded twice a year) - A welcome gift bag of treats on your first day
- Access to exclusive high street shopping and entertainment discounts
Key Responsibilities
- Managing and issuing monthly nursery invoices
- Reconciling fee payments including Direct Debits, childcare vouchers, and Tax-Free Childcare
- Monitoring the nursery revenue account and completing monthly account transfers
- Ensuring timely and accurate processing of government funding and supporting documentation
- Tracking outstanding payments and supporting debt resolution
- Maintaining accurate child and family financial records using the EY system
- Preparing monthly financial breakdowns and reports for senior management
- Managing registrations, contracts, and deposits prior to start dates
- Communicating professionally with parents regarding fees, funding, and accounts
- Cross-referencing receipts and charge card transactions and maintaining filing systems
- Managing nursery occupancy movements, including additional sessions, room changes, and waiting lists
- Managing the nursery diary, booking viewings and coordinating visitors
- Maintaining all hard and soft data in line with Data Protection and Confidentiality policies
- Confidently using and managing multiple online systems, including QuickBooks
What We’re Looking For
- Previous administrative experience, ideally in a customer-facing role
- Strong IT skills, including Microsoft Word and Excel
- Experience with database management
- Excellent organisation and time management skills
- Confidence managing multiple Outlook calendars
- Understanding of social media
- A warm, professional, and approachable manner
If you have the skills we’re looking for and would love to be part of a supportive, inclusive nursery family, apply now — we can’t wait to meet you.
